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When you are moving office, you have a couple of choices as to who should be taking control of the packing down of the place. You can either hand the process over to the removals company, or get a dedicated team of your own staff to do the job. You will find however that both options require a certain amount of staff involvement, it is more a matter of which option you feel will be the least intrusive to your business’ work flow. At the end of the day, an office move will be being put in place to ensure that the business makes more money in some way or another, down the line.
You need to be aware that the upheaval of the office to a new space and the time that it takes to get it up and running again may well be the sort of thing that can loose you a lot of cash in the process. You will be taking people from their desks for a couple of days, and either side of the move work will have to slow down a little bit in order to accommodate the packing and unpacking of important work files and documents. So, how are you going to play it?
If you feel like having a removals team Paddington do all of the packing, then you are likely looking to reduce the number of staff who are distracted from their work by the process of getting ready for the removal. If this is the case then you are certainly wise to reduce the impact on the staff, but be aware that a group of people can’t just come in to the office and start putting stuff in boxes, they need acertain degree of guidance. This means that you will indeed have at least one office member helping out with the removals team, and given that there may not be a single office worker who knows absolutely everything about how each department works, it may be a case that the packing team need guidance form various staff members. Whilst of course this is a reduced amount of work from doing the pack themselves, it does carry that if these staff members are to be involved in the first place, why not have them do the whole job, and save money on the packing process?
The reality of the matter is that the money saved on the packing process will likely not be as much as you would retain by keeping those staff members working as long as possible. Sure, they can guide the packing team and ensure that everything is packing in a way that will be efficient to reopen and get going with on the other side of the move, but in reality, the people that you employ to do filing, accounting and human resources are not going to be the people that you want to have packing boxes. They will not be as experienced at it as the packing team, and they will certainly hate it a lot more if they feel like it it is beneath their position to be dealing with such a job! The best plan of action in many cases is to select three or four members of staff who represent different aspects of the company, and have them rendezvous with the packing and removals team, to ensure that all questions are answered and that the pack and move and go ahead smoothly in a way that won’t disrupt the office for too long.